Recruit

Along with other information and helpful links, your application status will be shown on your Dashboard.

• If your application is submitted, the application header will say so.
• If your application is incomplete and not submitted, the application header will display a "Submit now" button and will state which requirement still needs to be provided.

Your status is always available at the top of the page. When your application is submitted, you'll the message: "Application submitted". This means that your application is complete and submitted, and is visible to the search committee.

1. Click My Information.
2. Click to update for the appropriate section.
3. Make all the desired changes. Note that any changes made to the Account Information (Affiliation or University, Job Title, Degree Information, Degree Discipline, etc.) will update all other open and editable applications.
4. Click Save changes when finished.
5. Your information will now be updated.

1. Click My Files.
2. Click Upload by the appropriate file.
3. Click the Choose File button.
4. Locate and select the file.
5. You may optionally describe the document or leave a comment about it.
6. When ready, click the Upload button.
7. Your file will now be uploaded to your My Files page.

Please note, you will receive an error message if your file is over 50 MB in size.

• Most documents you wish to upload into Recruit, if they are text files, must be PDF files. Once you convert these documents, they will have a ".pdf" file extension, and will be readable by the search committees, using any PDF application, regardless of the operating system.
• See Creating PDF Files for more information.
• Recruit also accepts plain text files (such as .txt), zip archives (.zip), images (such as .jpg, .png, .tif, and .bmp), and audio or video recordings (such as .mp3, .m4a, .mp4, .mov, and .wmv).
• Word and other Office documents (.doc, .docx, .xls, .xlsx) and SVG images are not supported; convert them to PDF before uploading.

If you've uploaded files for a previous application, you can reuse these application files on future applications. After creating your application:

1. Click My Files.
2. Click the Upload link for the document type that you wish to upload.
3. Select any of the files under the Reuse a previously uploaded document type section
4. Optionally, you may choose a file listed under the Reuse a different kind of file if you so wish
5. When ready, click the Reuse this file button.
6. Your file will now be uploaded to your My Files page.

1. Click My Files.
2. Click the name of the file you wish to delete
3. Click Delete file in the modal that appears.
4. Click Yes, delete file.
5. The file will now be permanently removed from your application.

1. Click My References.
2. Click Add reference or Add optional reference.
3. Fill out the form to add in the reference's information.
4. When ready, click Add reference. Your reference will be added to your My references page.
5. Alternately, you may click Add & Request. If this button is missing, this means you are not required to notify your references at this time.
6. The Add & Request button opens an email template that you may personalize. Then you will send it to your reference requesting your letter of recommendation.

If you have previously submitted a letter of reference or the contact information of a reference in a separate recruitment and wish to reuse the letter or their contact information in your current application, follow these simple instructions:

1. Click My References.
2. Click Add reference or Add optional reference.
3. Click on the name of the reference whose letter or information you wish to reuse.
   • Reusing a previously submitted reference letter will message the original sender that you have reused their letter.

1. Click My References.
2. Click Edit beside the appropriate reference.
3. Make all of the desired changes.
4. Click Save changes.
5. Your reference will now be updated.

1. Click My References.
2. Click Delete beside the appropriate reference.
3. Click Yes, delete reference.
4. The reference will now be removed from your My references page.
   • If you have already requested a letter from this reference, you should reach out to them to inform them of your change of plans, as they will be unable to upload their letter if they attempt to do so.

When applying to a recruitment that requires letters of recommendation and not just contact information, you must notify your references through the system. To finish your application and get it to the search committee, make sure to request all letters.

1. Click My References.
2. Click Request letter of reference by the appropriate reference name.
3. A template opens. If desired, personalize the email.
4. Click Next ».
5. Review the email.
6. When ready, click Send request.
7. Your reference will shortly receive an email with the subject line: "Request for letter of reference for your name"

If any required letters have not been received two weeks after you submit your application, Recruit will email you a reminder listing the missing letters. The subject line will be "[UC Merced Recruit] Follow-up on reference letter request for the position".

You may re-request letters by returning to My References in your application. If you need to edit or change your references, you may do so even after you submit your application. Once a reference's letter has been received, you can no longer edit that reference. While your application can still be edited, you may still delete that reference, which also removes its letter from your application.

When an application does not require references, the My References tab will be absent.